Are you planning an important event or meeting at a hotel/convention center, and really need things to go smoothly? At these large conference’s technology errors are your worst nightmare and can completely ruin your entire event. Errors such as microphone feedback, delay in sound, projector failure, and lighting issues, are all things that can completely destroy your event and leave a lasting negative impression with your attendees.

Depending on where your event is, most hotels, convention centres, large restaurants and even some community centres, will offer in-house event video production to the event planner as a matter of convenience and additional revenue. However, expertise at these venues varies greatly and it can be difficult to determine their quality of work. If you don’t want to take that risk, this is where booking an outside AV hire can save the day.

Hiring an outside AV

While it’s convenient to use an in-house team because they are already there, bear in mind that you may be less impressed with the final results. The in-house team is used to working at the same venue over and over again using the same equipment and same designs. If you want something to wow your attendees or simply put on an aesthetically pleasing event, an independently contracted event production company has more experience working in different settings and with different equipment, leaving the room with more creativity in every well-designed event.

4 Reasons to hire an AV team for your next event

1. Creativity

Backed up with years of experience, an audio-visual consultant can provide creative ideas that are out of the box and effective. Given a synopsis of what you (the client) have in mind, the AV consultant can help you come up with great ideas for your event.

2. Dedicated to serving the AV-related needs

Since AV Consultants are the experts in their field, they work diligently through any task assigned to them. Even in a short span of time, they can deliver the most effective solutions to ensure that the event goes ahead smoothly without any glitches.

3. Technological expertise

Audio visual consultants can offer the best advice with respect to AV technology and equipment for events of all scale and type. From knowing the workings and operation of all equipment to dealing with the common malfunctions, they know how to achieve the best results for any event.

4. Options for customization

An audio-visual consultant has complete knowledge of their field, and thus, it becomes easy for them to get the best in terms of field layouts for all of their clients. Having a limited selection does not guarantee the best sound and video because that also limits the integration abilities- an audio-visual consultant can find the perfect combination of products that will work best in the required scenario and space with a custom-designed set of audio-visual equipment that are of high quality, and are easy to use.

Conclusion…

As an organizer you want to be focused on coordinating and tending to your guests and not taking extra time to hassle with these types of things. Overall, using external AV/event production companies is a safer bet!